Hosting an Event on Council Land

Hosting an Event on Council Land

Now that the Government roadmap has been announced, applications for events on council land can be considered. Events will need to be planned in accordance with the national guidelines and it should be noted that they are subject to change with limited notice.  

We have yet to receive details of the final regulations, but the summary of the proposed steps can be found online.

The Organiser must provide a Covid-secure risk assessment and comply with all Government laws and guidance.

Any events planned before the 21st June need to consider the restrictions in place in each of the relevant steps.

Coronavirus Recent and upcoming changes

The Health Protection (Coronavirus, Restrictions) (No. 2) (England) Regulations 2020

The Health Protection (Coronavirus, Restrictions) (No. 2) (England) (Amendment) (No. 4) Regulations 2020

Hosting an Event

All events on Council owned land within Southend-on-Sea must:

  • be authorised by us and have an Event Permit issued
  • have valid Public Liability Insurance of at least five million pounds cover
  • some events may also need other licences or permits

You must submit an event application form with supporting documents and application fee.

It takes at least six weeks to process an application for a small event on Council land and four weeks for a small event in Southend High Street. Fees apply. Please see the Council’s Fees and Charges.

Planning an Event

We recommend you contact us well in advance to help make sure your event runs as smoothly and safely as possible. Email us or call (01702) 534360.

You must read the Council’s Events Policy before you apply:

  • hosting an Event on Southend on Sea Borough Council Land Policy

Event Locations

You can hire event sites in the Town Centre, Seafront and Parks areas. Please see the Council’s Fees and Charges.  If a site is not on the list, please contact us before you apply, and we’ll check if the site can be hired.

How to Apply - Small Scale Event on Council land

For small charity, non-commercial and community events with up to 100 attendees during the whole event (subject to current Government guidance); and starts after 9am and finishes before 9pm.

The event must not include: alcohol, inflatables, bonfire or use of fire, fireworks, barbeque.

To apply for a permit use the online form.

It takes at least six weeks to process the paperwork.  We must receive an application form and supporting documents in order to progress the application. Fees apply.

How to Apply - Small Scale High Street Event

For charity, community and commercial events in one of the event spaces in Southend High Street. Numbers subject to current Government guidance.

To apply for a permit use the online form.

It takes at least four weeks to process the paperwork. We must receive an application form and supporting documents in order to progress the application. Fees apply.

How to Apply – Event Application Form

For charity, community, commercial and non-commercial events expecting over 100 attendees (subject to Government guidance) or for small events that have more complex activities.

To apply for a permit use the online form.

It takes at least eight weeks to process the paperwork. We must receive an application form, Event Management Plan and supporting documents in order to process the application. Fees apply.

Further guidance

Health and Safety Executive

Southend-on-Sea Safety Advisory Group

Community Event Support and Equipment Hire

If you need help with community event planning (fees apply) or to hire community event equipment including the vehicle mitigation barriers.

Event Debrief Form

You must complete and return the Debrief Form within four weeks after the event has taken place.

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