Please note events on council land have been cancelled in response to the national effort to reduce the spread of Coronavirus. We are unable to accept any new applications currently. We will review the situation as advice and circumstances change.
About Events in Southend
Southend-on-Sea is a great place to host an event with a diverse range of locations available. From our world famous Pier and 7 miles of seafront with fantastic views over the estuary, the town centre, to parks of all shapes and sizes across the Borough.
Events can help to support Southend-on-Sea’s economy and cultural offer creating a dynamic and vibrant atmosphere throughout the whole borough that visitors and residents can enjoy.
With annual visitor numbers reaching over six million, we want to make sure that there is something for everyone to enjoy whilst ensuring their safety.
Hosting an Event
Before an event takes place, all events held on Council land within Southend-on-Sea must:
- be authorised by us and have an Event Permit issued
- have in place valid Public Liability Insurance of no less than £5million
- in addition some events may also require licences from other authorities under different legislation/regulations
To seek approval, a fully completed Application Form and Event Management Plan must be submitted along with any supporting information.
These must be received (dependant on the nature of the event) at least 6 months or 8 weeks in advance of the proposed event, please refer to the application form.
There is also an Application fee payable on submission, please refer to the Council Fees and Charges.
To make the application fee payment online, please fill in the Make A Licence Payment online form.
Planning an Event
We’re happy to help and support you throughout the application process and we highly recommend you talk with us well in advance to help make sure everything runs as smoothly and safely as possible.
As a pro-active environmentally friendly Authority we would also like to advise any potential Event organisers of initiatives that may help in your preparations. A plastic-free festival guide has been launched to help festival and event’s organisers to reduce plastics at their events. Published by the Raw Foundation in partnership with the UK’s Shambala festival, it includes practical tips on how to cut plastic out of events, plus information to promote sustainable re-use solutions and improve recycling practice. For further information please follow see the Raw Foundation website.
Please make sure you have read the:
We can then answer any queries you may have and advise you on your responsibilities and our requirements. We will also be able to confirm the availability of locations you may want to use.
Locations Available to Hire
Within our Town Centre, Seafront Areas and Parks there are a range of sites available to hire. Please refer to the Council Fees and Charges.
If you have specific reasons for wanting a site not listed, please contact us before you plan or apply for your event. We’ll look into whether your preferred site can be hired.
For events in Southend Town Centre, please refer to the list of designated event locations that are available to hire.
Please note that charity/community/political events are restricted to a maximum of 6 a year from one organisation.
Please note, during the period between February and October half term (half term inclusive), applications for new events on our busy seafront between Kursaal and Shorefield Road that propose car parking restrictions and or road closures won’t be permitted.
How to Apply - Event Application Form
You can apply using our online form, or by downloading the application form and Event Management Plan, (which are editable PDFs) and emailing them to Event Bookings.
Note: please make sure that the form is completed fully and you include all supporting documents needed before you submit your application. Fees apply
If any information is missing or correct we may return your application to you.
A minimum of 8 weeks is needed to process the paperwork for events under 2000 attendees, and for events over 2000 attendees a minimum of 6 months is required. Fees apply.
How to Apply – Small Scale High Street Promotional Activity
This is for low key charity, community or commercial promotional activities to take place in one of the designated event spaces in Southend High Street, eg with a table and chairs or gazebo.
You will need to include all supporting documents before you submit your application. Fees apply.
To apply for a permit for a small scale event in the High Street you must use our online form.
A minimum of 4 weeks is needed to process the paperwork.
Please note: Applications can’t be progressed until the application form, Event Management Plan and fee are received.
Additional pages are available below for the following Appendix:
- Event Management Plan – Appendix L Food Hygiene Declaration
- Event Management Plan – Appendix G Events Schedule
- Event Management Plan – Appendix F Participants List
For further advice and guidance please visit Health & Safety Executive - Running an Event Safely.
For further information on our Safety Advisory Group.
Community Event Support and Equipment Hire
If you need assistance with community event planning* and or wish to hire any of the community event equipment including the Pitagone vehicle mitigation barriers please email us.
Event Debrief Form
Please complete and return the Event Debrief Form within 1 calendar month after your event has taken place.