Contract procedure rules
Our contract procedure rules set out the procedures that all officers must follow when spending Council money on supplies, services and works.
It is an important document which forms part of the Constitution and sets out the minimum requirements to ensure open and fair trading. It also ensures compliance with both English and European law whilst ensuring that the council and council funds are protected.
Council purchase orders
Our terms and conditions must be followed when purchasing works, goods and services.
Procurement strategy
We have adopted a 3 year procurement strategy, which sets out how it intends to review our expenditure.
The key points are listed below:
Procurement objectives
- Control spend effective management of spend which is proportionate to the value and risk of that purchase. Maximising cost savings and cost avoidance.
- Effective policy providing clarity of roles and responsibilities, appropriate controls and thresholds, supporting control and assurance.
- Efficent procurement and systems suite of tools, systems and information to effectively manage and support the end to end procurement process.
- Delivery of savings Identification and classification of opportunities for savings, cost avoidance and quality improvements, with the mechanisms to support their delivery.
- Performance manage contracts comprehensive and high quality contract management procedures are implemented across all corporate contracts ensuring high quality services and best value.
- Supporting government policies maximising the opportunities for social value, economic sustainability, and benefits for the local community.
Procurement principles
The procurement principles are:
- achieving best value
- complying with regulatory and legislative requirements
- meeting government acts and statutory duties
- monitoring sustainablity
- maintaining ethical standards
Provider Selection Regime (PSR)
The Provider Selection Regime (PSR) came into effect on the 1 January 2024, as part of regulations made under the Health and Care Act 2022. This refers to a set of rules for procuring all healthcare services in England.
We are required to publish an annual summary of health care contracts awarded under the PSR.
In accordance with Regulation 25 of the Health Care Services the latest summary can be found as follows:
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| Process | Number of contracts awarded using each of these processes | LARC (Long-Acting Reversible Contraception) Aug 24 | Provision of Oral Health Improvement: Supervised Toothbrushing Programme in Primary Schools | Community Pharmacy Sexual Health Service | Dental Bus |
|---|---|---|---|---|---|
| Direct Award Process A | 2 | Not applicable | Not applicable | Yes | Not applicable |
| Direct Award Process B | 0 | Not applicable | Not applicable | Not applicable | Not applicable |
| Direct Award Process C | 2 | Yes | Not applicable | Not applicable | Yes |
| Most Suitable Provider Process | 0 | Not applicable | Not applicable | Not applicable | Not applicable |
| Competitive Process | 1 | Not applicable | Yes | Not applicable | Not applicable |
| Framework agreements concluded | 0 | Not applicable | Not applicable | Not applicable | Not applicable |
| Contracts awarded based on a framework agreement | 0 | Not applicable | Not applicable | Not applicable | Not applicable |
| Regulation 14 (urgent award or modification) | 0 | Not applicable | Not applicable | Not applicable | Not applicable |
| Number of new providers awarded a contract | 1 | Not applicable | New | Not applicable | Not applicable |
| Number of providers who held a contract in the previous year but no longer hold any contracts this year | Not applicable | Not applicable | Not applicable | Not applicable | Not applicable |
| Number of representations made in accordance with 12(3) received during the standstill period | Not applicable | Not applicable | Not applicable | Not applicable | Not applicable |
| Summary of the nature and impact of those representations | Not applicable | Not applicable | Not applicable | Not applicable | Not applicable |