Organising a Street Party

Now that the Government roadmap has been announced, applications for Street Parties on Council land can be considered. Street Parties will need to be planned in accordance with the national guidelines and it should be noted that they are subject to change with limited notice.  

We have yet to receive details of the final regulations but the summary of the proposed steps can be downloaded on GOV.UK.

The Organiser must comply with all Government laws and guidance.

Applications for Street Parties can be considered now. 

Any Street Parties need to consider the restrictions in place in each of the relevant steps.

Street parties are street events that have been organised by and for all residents in 1 or 2 small streets, without external publicity. They usually mean that the public roads and pathways of the street(s) must be closed for the event.

Because of this reason, you need to get permission from us before you hold a street party. To do this please complete and submit an application form for a street party permit. You can do this by using our online form, or by downloading the application form found in our related downloads and either posting or emailing it to us.

Organising Your Street Party

We encourage all street party organisers to talk to us well in advance of the proposed event to ensure everything runs as smoothly and safely as possible. We can answer any queries you may have, advise you on your responsibilities and our requirements.

Please refer to the information below to help you plan your street party:

How to Apply

You can apply using our online form, or by downloading the application form found in our related downloads and either posting or emailing it to us.

Note: please make sure that the form is completed fully and you include all supporting documents needed before you submit your application.

If any information is missing or incorrect we may return your application to you.

A minimum of 28 days is needed to process the paperwork.

Public Events - Making your event Covid Secure  

The risk of Coronavirus spreading remains a threat to our community’s health and wellbeing. That’s why if you are considering holding an event we would advise you to take steps to make sure the event is safe.  We have a shared responsibility to protect people from harm. This includes taking the right steps to protect staff and people who are attending your event from Coronavirus (COVID-19) and making sure all health and safety laws are followed. This quick guide has been developed to promote an approach we all can follow. It provides advice as to what you need to think about to make sure you are keeping the risk of spreading Coronavirus as low as possible.

Further information and guidance can be found using the following links: 

The visitor economy - Working safely during coronavirus (COVID-19) - Guidance - GOV.UK (www.gov.uk) 

Covid-19 organised events guidance (gov.uk)  

https://www.aeo.org.uk/covid-19  

EIF-DCMS-COVID-19-Working-Safely-11-March-2021.pdf (eventsindustryforum.co.uk)

You should read all the documents that are relevant to your event carefully and put in place the required measures to make your event safe.   

Key Considerations and Actions: 

  • carry out a risk assessment. This must be completed for every event and needs to be specific to the type of event you are hosting.  Further information on how to conduct a risk assessment can be found here:  Risk assessment - Working safely during the coronavirus (COVID-19) pandemic (hse.gov.uk) and Managing risks and risk assessment at work – Overview -HSE 
  • put in place strong systems and procedures for infection prevention and control
  • make sure you register and provide QR codes for the event. Create a coronavirus NHS QR code for your venue - GOV.UK (www.gov.uk) Either make sure people who are attending your event scan in or keep manual records of people who attend (this is likely to be required for children attending)  
  • make sure there are enough informative signs in your event advising people of their responsibilities to minimise the risk of spreading the virus.  If possible, provide information about this before the event. Some useful templates can be found here:  Southend BID | Business Templates 
  • think about capacity. Make sure there is enough space for everyone to follow any social distancing rules that apply at  the time across the event space  
  • think about group sizes. Think about whether or not it is possible to limit numbers and separate groups. This should not limit what you’re planning but should be proactive and practical 
  • make sure queues are managed effectively in all areas (bars, catering provisions, toilets, activities etc.) and upon entry   
  • think about handwashing facilities,  liquid hand soap and paper towels for hand drying.  If any new handwashing stations are being installed, non-hand operable taps are preferred 
  • avoid relying too much on only using hand sanitising gel.  Handwashing is better to prevent spread of the virus.  Dirt, soil and grime prevents gel from working and hands must be clean before it is used    
  • you should think about whether or not face coverings are necessary. Think about who should wear them and where they should be worn when carrying out your risk assessment
  • promote and engage in testing for staff and visitors, even if they don’t have any Covid-19 symptoms.  Testing kits are readily available:  Find where to get rapid lateral flow tests - NHS (test-and-trace.nhs.uk) 
  • promote COVID marshals to encourage everyone to follow the rules. They should oversee crowd management. This may need specialist security. This should be included in  your risk assessment
  • outdoor options: Think about whether or not you can run the event safely outside instead as the risk of the virus spreading is lower outdoors. Make sure you have a back-up plan and do an appropriate risk assessment in case you run into difficult weather
  • indoors: Maximise fresh air ventilation. Keep doors and windows open wherever possible. Keep all occupied spaces well ventilated
  • keep the mixing between participants for indoor and outdoor activities as low as possible
  • events with multiple groups: Make sure you factor in enough time to clean and prepare between groups. This would help prevent people from waiting in large groups for this to happen, especially inside.  Have waiting areas outdoors where possible   
  • think about the hazards of shared equipment.  Make sure there are enough effective cleaning and rotation measures in place 
  • if your event has particularly high risks, think about whether or not it needs to be assessed at the Safety Advisory Group
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