Street Parties need to be planned in accordance with the national guidance on Covid-19 and are subject to change with limited notice.
Please check out the most recent government guidance on how to stay safe and help prevent the spread of coronavirus to ensure your street party is covid-secure.
Applications must be received at least 4 weeks prior to the proposed street party to allow full consideration to be given.
All applications for Street Parties for the Queen’s Platinum Jubilee must be received (with supporting documentation) by 5 May 2022 at the latest.
Because of this reason, you need to get permission from us before you hold a street party. To do this please complete and submit an application form for a street party permit. You can do this by using our online form, or by downloading the application form found in our related downloads and either posting or emailing it to us.
Organising Your Street Party
We encourage all street party organisers to talk to us well in advance of the proposed event to ensure everything runs as smoothly and safely as possible. We can answer any queries you may have, advise you on your responsibilities and our requirements.
Please refer to the information below to help you plan your street party:
- Street Party Terms and Conditions - Information to help you understand what is expected of you.
- Request for a Street Party Permit - Application Process Information to help you understand the steps we go through before a Street Party Permit can be issued.
How to Apply
You can apply using our online form, or by downloading the application form found in our related downloads and either posting or emailing it to us.
Note: please make sure that the form is completed fully and you include all supporting documents needed before you submit your application.
If any information is missing or incorrect we may return your application to you.
A minimum of 28 days is needed to process the paperwork.
Public Events - Making your event Covid Secure
The risk of Coronavirus spreading remains a threat to our community’s health and wellbeing. That’s why if you are considering holding an event we would advise you to take steps to make sure the event is safe. We have a shared responsibility to protect people from harm. This includes taking the right steps to protect staff and people who are attending your event from Coronavirus (COVID-19) and making sure all health and safety laws are followed. This quick guide has been developed to promote an approach we all can follow. It provides advice as to what you need to think about to make sure you are keeping the risk of spreading Coronavirus as low as possible.
Further information and guidance can be found using the following links:
You should read all the documents that are relevant to your event carefully and put in place the required measures to make your event safe.
Key Considerations and Actions:
- carry out a risk assessment. This must be completed for every event and needs to be specific to the type of event you are hosting. Further information on how to conduct a risk assessment can be found here: Risk assessment - Working safely during the coronavirus (COVID-19) pandemic (hse.gov.uk) and Managing risks and risk assessment at work – Overview -HSE
- put in place strong systems and procedures for infection prevention and control
- make sure you register and provide QR codes for the event. Create a coronavirus NHS QR code for your venue - GOV.UK (www.gov.uk) Either make sure people who are attending your event scan in or keep manual records of people who attend (this is likely to be required for children attending)
- make sure there are enough informative signs in your event advising people of their responsibilities to minimise the risk of spreading the virus. If possible, provide information about this before the event. Some useful templates can be found here: Southend BID | Business Templates
- think about capacity. Make sure there is enough space for everyone to follow any social distancing rules that apply at the time across the event space
- think about group sizes. Think about whether or not it is possible to limit numbers and separate groups. This should not limit what you’re planning but should be proactive and practical
- make sure queues are managed effectively in all areas (bars, catering provisions, toilets, activities etc.) and upon entry
- think about handwashing facilities, liquid hand soap and paper towels for hand drying. If any new handwashing stations are being installed, non-hand operable taps are preferred
- avoid relying too much on only using hand sanitising gel. Handwashing is better to prevent spread of the virus. Dirt, soil and grime prevents gel from working and hands must be clean before it is used
- you should think about whether or not face coverings are necessary. Think about who should wear them and where they should be worn when carrying out your risk assessment
- promote and engage in testing for staff and visitors, even if they don’t have any Covid-19 symptoms. Testing kits are readily available: Find where to get rapid lateral flow tests - NHS (test-and-trace.nhs.uk)
- promote COVID marshals to encourage everyone to follow the rules. They should oversee crowd management. This may need specialist security. This should be included in your risk assessment
- outdoor options: Think about whether or not you can run the event safely outside instead as the risk of the virus spreading is lower outdoors. Make sure you have a back-up plan and do an appropriate risk assessment in case you run into difficult weather
- indoors: Maximise fresh air ventilation. Keep doors and windows open wherever possible. Keep all occupied spaces well ventilated
- keep the mixing between participants for indoor and outdoor activities as low as possible
- events with multiple groups: Make sure you factor in enough time to clean and prepare between groups. This would help prevent people from waiting in large groups for this to happen, especially inside. Have waiting areas outdoors where possible
- think about the hazards of shared equipment. Make sure there are enough effective cleaning and rotation measures in place
- if your event has particularly high risks, think about whether or not it needs to be assessed at the Safety Advisory Group