Duplicate Certificates

You can apply for duplicate certificates for:

  • births (not all birth records are held at our Registration Office)
  • marriages
  • civil partnerships
  • deaths

But only if the birth, marriage etc. occurred in the Southend Borough.

How to apply for a Duplicate Certificate

To apply and pay online for a duplicate certificate, please use our online form and have your debit/credit card available to make the payment.

Fees and Charges

From Registrar who registered the Birth, Death or Marriage or Civil Partnership:
At time of Registration  
Standard Certificate £4.00
Short Birth Certificate £4.00
24 hours after the Registration  
Standard Certificate £7.00
Short Birth Certificate £7.00
28 days after the Register has been closed  
Standard Certificate £10.00
Short Birth Certificate £10.00

The certificate can usually be collected within five working days, but can take longer during busy periods. We can post it to you or you can give us a self addressed envelope. 

Same Day Certificates - despatched on the same day (ordered by 2pm) If posted: the same day  £65.00 plus postage

Next Day Certificates - despatched the following day (ordered by 2pm) If posted, sent the following day  £25.00 plus postage

Postage Costs: Standard Postage £1.50, Recorded Delivery £3.00.

Register Office Opening Hours

The Main Register Office is Open  
Monday to Wednesday 8.45am to 5pm
Thursday 8.45am to 7pm
Friday 8.45am to 5pm
Saturday 9am to 5pm (Not open for any general enquiries)
Weddings can take place in Approved Premises outside of the Register Office within the following times:
Monday to Sunday 8am to 9pm

Please note: We usually register births in the mornings, deaths in the afternoon. Notices of Marriage and Civil Partnership are also taken throughout the day; all are by appointment but we try to help customers if we have the resources to do so.

Data Protection Act 1998

The information you give will only be used to process this request. Your personal data will be held securely and will not be passed to any other organisation. This form will be held for no longer than two years in order to complete our processing requirements and five years for Notice of Marriage documents in line with the General Register Office requirements. Please read our privacy statement.

Page last updated: 24/07/2018