Southend-on-Sea Safety Advisory Group

The group brings together:

  • local organisations
  • local authorities
  • businesses

all who have an interest in public safety. The group helps to ensure the safety of all events held in the borough, however large or small.

It is the aim of the group to work with event organisers to make a safe and welcoming place for all who attend public events.

Background

The group were founded in 2014 in order to ensure public events held in the borough are safely managed. This includes events on both council and private land.

It is made up of people from the following areas:

  • Southend-on-Sea Borough Council – Traffic Management and Highways Network
  • Southend-on-Sea Borough Council – Emergency Planning
  • Southend-on-Sea Borough Council – Parks Management
  • Southend-on-Sea Borough Council – Regulatory Services
  • Southend-on-Sea Borough Council - Town Centre Management
  • Southend-on-Sea Borough Council – Waste & Environmental Care
  • Southend-on-Sea Borough Council - Pier and Foreshore
  • Essex Police
  • Essex Fire and Rescue Service
  • Maritime & Coastguard Agency
  • East of England Ambulance Service

What does the group do?

The group’s role is to review event applications and offer independent advice on public safety. To ensure, so far as is possible, that any risk to public safety is reduced.

  • provides advice to individuals and organisations that are planning a public event from street parties to festivals
  • work together to give consistent safety advice and share learning from previously held events
  • provide a forum for discussion between the council, emergency services and other relevant groups to develop best practice for the safe management of events
  • advise event organisers on any licensing and permit requirements for their events and check that these are in place
  • make suggestions for future safety improvements following an event

What the group doesn't do

  • organise events
  • approve or refuse events – the groups role is to advise event organisers during the event-planning process and provide responses to consultations, detailing any recommendations, advice, comments and to confirm any specific conditions that may need to be attached to an approval during the event permit application process
  • SAG does not have legal powers or responsibilities: it exists to provide independent advice to event organisers, who retain the legal responsibility for ensuring a safe event. However, individual members of the SAG may have powers to require event organisers comply with legal obligations

Governance

The group hold regular meetings to discuss the safety arrangements for events that they are made aware of.

The meeting is chaired by the council.

Event organisers may be invited to attend to discuss their plans with the group.

As the meeting deals with large amounts of sensitive information, the minutes are not published.

However, the council shares the group’s feedback with event organisers.

Working with event organisers

Whilst the group are pleased to offer advice on any event, the group are especially interested in events that are likely to have safety issues.

The group ask for between eight weeks and six months’ notice for events that are to be held on council land. Timescales may vary depending on risk and scale.

Community Event Support and Equipment Hire

  • if you need any help with event planning (fees apply)
  • wish to hire any equipment including the pitagone vehicle mitigation barriers

Contact us via email: info@southendcarnival.org.uk

Further information

If you are planning an event held on council land, please view the following:

To contact us email the team.

Safety Advisory Group Meetings – 2019/20 Schedule

These meetings are not open to the public. They are by invitation only.

Event organisers will be invited to attend a meeting if it is felt that their proposed event requires further health and safety considerations. They will be given a pre-arranged timeslot. 

The event management plan for all events needs to have been submitted a minimum of a week prior to the meeting.

  • Tuesday 17 March 2020: 10:00 to 13:00
  • Wednesday 22 April 2020: 10:00 to 13:00
  • Wednesday 20 May 2020: 10:00 to 13:00
  • Wednesday 24 June 2020: 10:00 to 13:00
  • Wednesday 22 July 2020: 10:00 to 13:00
  • Wednesday 19 August 2020: 10:00 to 13:00
  • Wednesday 16 September 2020: 10:00 to 13:00
  • Wednesday 14 October 2020: 10:00 to 13:00
  • Wednesday 18 November 2020: 10:00 to 13:00

If you have any queries then please email the team.

Further Information

If you are invited to attend a meeting please refer to our guidance document.

Event Debrief Form

Please make sure you fill out and return your event debrief form within 30 days of your event having taken place.

 

Page last updated: 19/02/2020