Permit terms and conditions

These terms and conditions apply to all parking permits issued by Southend-on-Sea City Council and are designed to ensure the safe and efficient use of the road network.

Eligibility

• eligible tradespersons include, but are not limited to:
  • plumber
  • electrician
  • painter/decorator
  • photographer
  • estate agents
  • surveyors

Application

• proof you are eligible for the permit is required (e.g. business rates bill or HRMC letter, Business Insurance dated within the last 12 months)
• proof of vehicle ownership e.g. full DVLA V5C document (not the slip) or motor insurance policy document (to include full address of property)
• if you are using a personal vehicle for work we will also need a letter/email from the business owner confirming the vehicle details (make, model, reg) and that it’s used for work in accordance with the terms and conditions of the tradesperson permit
• the appropriate permit fee must be paid, as per the Council’s Fees and Charges.
• it is the permit holder’s responsibility to renew their permit before it expires. Renewal reminders may be sent as a courtesy but are not guaranteed

Vehicle type

• the permit must only be used for:
  • passenger vehicle (maximum 8 passengers, excluding driver)
  • road legal motorcycle, tricycle or quad bike
  • lbght goods vehicle
  • Built-in camper van (not detachable caravan)
• overall vehicle height must not exceed 2.3 metres, and length must not exceed 5.5 metres
• must fit entirely within a marked bay (if present) without overhanging

Use

• a tradesperson’s permit may be used during the working day from Monday to Saturday (between 8am to 6pm only) when parked in any of the following:
  • residential permit parking bays
  • various Council-managed car parks
  • on-street pay-by-phone/pay-and-display bays across the city
• a permit allows access for regular business-related parking but is not intended for employee parking at a workplace
• having a permit does not guarantee a parking space. Parking spaces are available on a first come, first served basis, and some parking locations may be at full capacity at the desired time of use
• the following are prohibited when parked in the permit zone:
  • selling or offering vehicles for sale
  • buying or selling goods or services
  • using the vehicle for accommodation, including sleeping, camping, or cooking
  • carrying out commercial activities in or around the vehicle
• vehicle must be in roadworthy condition, fully on its wheels with tyres properly inflated. Vehicles that are jacked up or have deflated tyres will be considered non-compliant
• permit holders may request cancellation at any time. Refunds are issued on a pro-rata basis for each full remaining calendar month, minus an administration fee. No refunds will be offered if less than one full calendar month remains

Validity

• any person using the Permit fraudulently, incorrectly or contravening any other parking contravention may be liable to a Penalty Charge Notice
• permits are vehicle specific. A new application must be made if the registered vehicle changes
• no refunds will be issued for permits cancelled due to misuse or breach of terms
• permits are issued at the Council’s discretion and remain its property. They may be withdrawn at any time
• if an application is unsuccessful or a permit is cancelled, the vehicle may be subject to enforcement

Declaration

• by submitting an application, the applicant agrees to all terms and conditions of use
• knowingly providing false or forged information is a criminal offence. The Council may prosecute if fraud is identified

Data Protection

• the Council will use personal data in line with the policy for General Data Protection Regulations, pursuant to administration of this scheme

Review

• the Council reserves the right to amend these terms and conditions after giving notice to the permit holder of not less than 28 days
• the Council reserves the right to revise, withdraw, cease or introduce any parking permit type at any time